End Fundraising Chaos. Track Every Dollar. Ensure Equity Across Your District.
EduTrack gives superintendents and principals complete visibility into fundraising, donors, and campaigns across schools—with financial transparency from donation to impact.
No more paper ledgers. No more lost donations. No more wondering where the money went.
- Track every donation pledge to purchase
- Prevent donor fatigue district-wide
- See fundraising equity gaps in real-time
- Audit-ready reports & tax receipts
The Problem EduTrack Solves
Right now, your district is running blind on fundraising:
No visibility
Each school tracks donations differently (if at all). Excel spreadsheets, paper ledgers, or nothing.
Zero accountability
When someone asks "where did that $50K donation go?", there's no answer. Audits are nightmares.
Fundraising inequity
Your wealthiest school raises $500K while others raise $10K. You can't see the gaps to fix them.
Donor chaos
Three schools unknowingly contact the same local business. Donors get frustrated and stop giving.
Lost donations
Sally retires and her paper records disappear. Nobody knows who gave what or for what purpose.
Donor distrust
Contributors have no idea if their money bought what they were told it would.
Built specifically for K-12 education
We understand the unique challenges of school districts—from compliance requirements to community engagement. EduTrack is designed from the ground up for education teams.
Financial Transparency & Accountability
Track every dollar from donation to impact. Automated tax receipts, audit trails, and reports that show donors and auditors exactly where money went. No more paper trails or lost records.
District-Wide Fundraising Equity
See which schools need support and which are thriving. Coordinate donor outreach to prevent fatigue and ensure resources reach students who need them most. Built for small and large school districts.
Purpose-Built for K-12 Compliance
Not a generic CRM adapted for schools. Built with FERPA compliance, role-based access, vendor management, and audit trails designed for public school districts from day one.
Who we serve
EduTrack is designed specifically for K-12 school districts and schools of all sizes, from single schools to large multi-school districts.
District Leadership & Superintendents
Get district-wide visibility and prevent fundraising inequity
- Track campaigns and donations across schools
- See fundraising equity gaps in real-time
- Coordinate donor outreach to prevent burnout
- Audit-ready financial reports with complete transparency
- Vendor management and contract tracking
School Principals & Building Leaders
Manage campaigns, donors, and community partnerships
- Create and manage fundraising campaigns
- Track donor contributions with automated receipts
- Coordinate volunteers and events
- Show donors impact with real-time progress updates
- Prevent duplicate donor outreach with district coordination
Development Staff & Community Coordinators
Do more fundraising with less administrative work
- Donor database with giving history and preferences
- Automated thank-you messages and tax receipts
- Campaign progress tracking and donor updates
- Volunteer recruitment and hour tracking
- Background check management and compliance
Everything Your District Needs to Manage Fundraising
Complete transparency, equity analytics, and donor coordination built for K-12 districts.
Fundraising Campaign Management
Create district-wide and school-specific campaigns. Track progress from launch to goal completion. Show donors real-time impact of their contributions. Manage campaign categories: Athletics, Arts, Technology, etc.
Complete Donor Transparency
Track every donation from pledge to purchase. Automated tax receipts and donor acknowledgments. Show donors exactly what their money accomplished. Export audit-ready reports in seconds. Prevent lost donations and paper trail disasters.
Fundraising Equity Analytics
See which schools need support and which are thriving. Track resource distribution across your entire district. Identify gaps and coordinate strategic support. Ensure equitable access to community resources.
Coordinated Donor Management
District-wide donor database prevents duplicate asks. Track giving history and preferences. Coordinate outreach to prevent donor burnout. Build long-term relationships with major donors.
Vendor Management
Streamlined vendor registration and vetting. Digital bid submissions and contract tracking. Uniform evaluation scorecards with audit trails. Replace outdated paper-based processes.
Volunteer & Event Coordination
Recruit, screen, schedule volunteers. Background check tracking and compliance. Event planning with capacity and role management. Hour tracking and volunteer recognition.
District Oversight & Compliance
Role-based access (superintendent, principal, teacher, donor). Audit trails for financial accountability. Compliance features built for K-12 districts. Multi-tenant architecture for district-wide management.
Programs & Goals
Align initiatives to goals and track progress—no extra spreadsheets.
Finally, Financial Transparency Your Community Deserves
The Problem: Right now, donors give money and hope it goes where you said it would. Auditors ask questions and you scramble to find answers. Principals retire and their paper records disappear.
The Solution: EduTrack tracks every contribution from the moment a donor pledges to the moment the purchase is made.
For Donors
- Automated tax receipts immediately upon donation
- Real-time campaign progress updates
- See exactly what their contribution accomplished
- Build trust that their money made a difference
For Administrators
- Answer "where did that donation go?" in 30 seconds, not 3 days
- Export audit-ready reports for board meetings and compliance
- No more lost records when staff transitions
- Show your community you're trustworthy and organized
For Your District
- Increase donor retention and repeat giving
- Pass audits with complete documentation
- Build community trust through transparency
- Prevent the embarrassment of "we have no idea where that money went"
Real Impact
Schools using transparent fundraising systems see 40% higher donor retention and significantly increased giving over time.
How it works
Set up your district
Add your schools and organizational structure. Configure role-based access (superintendent, principals, teachers, donors). Import existing donor/vendor data or start fresh. Set up campaign categories and approval workflows.
Launch campaigns and track donations
Principals and teachers create campaigns with district oversight. Donors contribute online with automated receipts. Track progress in real-time across all schools. See fundraising equity gaps and coordinate support.
Show transparency and impact
Donors get real-time updates on campaign progress. Generate audit-ready reports for board meetings. Track exactly where every dollar went. Build community trust through financial accountability.
Frequently asked questions
Quick answers to common questions.